Property Coordinator

Job Description

We're now recruiting for a Property Coordinator to join us at our development, High Point Village!

What you should know

Ballymore is a family-owned business, with over 40 years in establishment - we are remarked as an innovative and dynamic property developer citing over 80 awards in recent years. At present, we're managing 11,000 homes across 12 luxury residential developments in London and are in search of a Property Coordinator to join us at High Point Village in contributing to our vision. 

This is a fantastic opportunity for a property service enthusiast to progress their career in either customer service, facilities or operational-based roles.

Important to note

Hours: 40 per week, 08:30am - 17:30pm Monday to Friday

Location: Hayes, UB3

Salary per annum: £30,000 to £33,000 dependant on skills & experience

What you'll be doing

• Assist with property management activities and reporting including compliance data review, lease summaries, management framework agreements, infringement tracking etc.
• To ensure the resident database is up to date.
• Assist with Management packs preparation.
• Deal with written and email correspondence related to the property management function.
• Plan and organise diaries and book meetings as required. Inform attendees of forthcoming meetings and prepare agendas as necessary.
• Oversee the maintenance of filing systems to ensure that the Estate Office always runs efficiently.
• Liaising with internal and external stakeholders including verbal and written communication with residents & leaseholders as and when required.
• Assist with regular Site Inspections and provide accurate reporting.
• Assist in the production of reports and tracking documents relating to service charge budgeting.
• Assist in the compilation and maintenance of the landlord liabilities registers.
• Assist in compilation of the quarterly client reporting.
• To quality control correspondence and information before issue to tenants.
• To centrally track delivery and KPIs related to the property management function including lease statuses, service charge budgeting/demands/certified accounts, service charge credit control, landlord liabilities registers, operational issues, staffing/recruitment status etc.
• Assist with S20 preparation and issuing.
• Provide key oversight and coordination for various key Building Safety Act related programs of work/ tasks which may arise.

What you'll need to be successful 

• Previous experience gained in a similar role within the property or managing agent environment 
• Exceptional written and verbal communication skills. With ability to communicate with all levels and areas of the business and external parties.
• ATPI qualified
• Strong coordination, organisational and administration skills
• Flexibility and adaptability to manage a range of different tasks to meet deadlines

What now?

Very simply, apply here!

Do not hesitate to apply online today.

Updates on applications made via our job boards will be provided over a 1–2-week period from the date of submission.

Not what you’re looking for? 

Check out our careers page.

Ballymore operate as an equal opportunities' employer.