Day-to-Day administrative support to the Estate Facilities Department.
Day-to-Day administrative record-filing for all compliance paperwork.
Coordinating withstaff, consultants and external contractors operating on the development.
Engaging resource from the estate management team as required to deliver facilities services.
Update, amend, maintain & manage the information for developments Facilities & Compliance paperwork.
Coordination of contractors, consultants and service partners on site in line with the centrally defined contract mechanisms in the Facilities Manager absence.
E-mail correspondence & communication on behalf of FM department on site.
Maintain Insurance correspondence, records & tracker information at all times..
Local auditing of infrastructure and building services including fire and security systems, water hygiene, vertical transport, utilities and critical plant in line with the compliance tracker / PPM calendar.
Monitor health, safety & compliance activities across the estate in accordance with the BAML Health and Safety Strategy.
To provide facilities-related advice and support to the estate management team.
To maintain clear reporting to the Facilities Manager & Facilities department ensuring the visibility of local infrastructure status and immediately escalate issues for further support as required.
To be a part of the Residential Estates Team maintaining the culture, policies, company rules and ensuring the highest quality management is provided on behalf of Ballymore Group at all times.
Qualifications & Experience
To hold, or be working towards, membership of a relevant professional body including BIFM, CIBSE, RICS or IOSH.
To hold, or be working towards, a NEBOSH or IOSH accredited qualification in Health & Safety.
Experience working in facilities or estate management for a minimum of 3 years (Essential)
Experience in the management of external suppliers, contractors and consultants covering a range of services (Essential)
Experience of the management and coordination of health, safety and welfare (Essential)
Familiarity with facilities documentation including O&M manuals, drawings, engineer reports, compliance certificates and PPM planners (Essential)
Experience working in a project environment and the handover of new schemes (Desirable)
Experience working alongside multiple soft services trades and disciplines in including Security, Valet, Concierge and Housekeeping (Desirable)
Unfortunately you don't meet the minimum requirements for this role.