Careers at Ballymore

Facilities Coordinator

  • Department
  • Location
  • Job type
  • Facilities
  • South West London
  • Permanent

Job Description

Responsible for:

  • Day-to-Day administrative support to the Estate Facilities Department.
  • Day-to-Day administrative record-filing for all compliance paperwork.
  • Coordinating with staff, consultants and external contractors operating on the development.
  • Engaging resource from the estate management team as required to deliver facilities services.

Key Responsibilities:

  • Update, amend, maintain & manage the information for developments Facilities & Compliance paperwork.
  • Coordination of contractors, consultants and service partners on site in line with the centrally defined contract mechanisms in the Facilities Manager absence.
  • E-mail correspondence & communication on behalf of FM department on site.
  • Maintain Insurance correspondence, records & tracker information at all times..
  • Local auditing of infrastructure and building services including fire and security systems, water hygiene, vertical transport, utilities and critical plant in line with the compliance tracker / PPM calendar.
  • Monitor health, safety & compliance activities across the estate in accordance with the BAML Health and Safety Strategy.
  • To provide facilities-related advice and support to the estate management team.
  • To maintain clear reporting to the Facilities Manager & Facilities department ensuring the visibility of local infrastructure status and immediately escalate issues for further support as required.
  • To be a part of the Residential Estates Team maintaining the culture, policies, company rules and ensuring the highest quality management is provided on behalf of Ballymore Group at all times.

Qualifications & Experience

  • To hold, or be working towards, membership of a relevant professional body including BIFM, CIBSE, RICS or IOSH.
  • To hold, or be working towards, a NEBOSH or IOSH accredited qualification in Health & Safety.
  • Experience working in facilities or estate management for a minimum of 3 years (Essential)
  • Experience in the management of external suppliers, contractors and consultants covering a range of services (Essential)
  • Experience of the management and coordination of health, safety and welfare (Essential)
  • Familiarity with facilities documentation including O&M manuals, drawings, engineer reports, compliance certificates and PPM planners (Essential)
  • Experience working in a project environment and the handover of new schemes (Desirable)
  • Experience working alongside multiple soft services trades and disciplines in including Security, Valet, Concierge and Housekeeping (Desirable)

Personal Information