Sales Team Administrator

Job Description

Sales Team Administrator - Canary Wharf

Contract: Fixed term contract until February 2027

Hours of work: 40 per week, 08:30am - 17:30pm Monday to Friday

A pivotal role providing support to the Managing Director, Sales & Marketing and Sales Director, and the wider department with administrative and reporting activities. It’s an ideal opportunity for someone who thrives in a fast-paced environment, enjoys taking a proactive approach to tasks and has exceptional attention to detail.          

Personal Assistance

• Pro-actively manage diaries for both the Managing Director, Sales & Marketing and Sales Director making efficient use of time.
• Manage expense claims and maintain accurate financial records
• Deliver ad hoc administrative support to the senior management team, ensuring deadlines are met and priorities managed effectively.

Administration

• Assist in compiling and formatting presentations.
• Provide general office support, including photocopying, printing, and binding.
• Schedule meetings by informing attendees, preparing agendas, and taking minutes.
• Provide launch set-up and event assistance, ensuring all materials and site requirements are met.
• Maintain filing systems via SharePoint
• Order and manage stock and stationery for marketing suites, ensuring sufficient inventory levels.

Reporting

Complete and circulate a number of different reports each month including:

• Maintain and track sales targets across projects.
• Complete and submit JV reporting on a regular basis.
• Produce weekly Sales & Marketing Committee presentations.
• Assist with cashflow management and reporting.
• Support budget reporting and financial updates.
• Senior Management Board reports.
• Maintain and update the events calendar.
• Yearly Sales Round-Up presentation.

Finance / IFS

Acting as department superuser for IFS, this includes: 

• Prepare and process RTS forms, ensuring they are signed, scanned, and correctly filed.
• Raise and receipt purchase orders in line with company procedures.
• Manage departmental budgets, including reconciliation and regular monitoring.
• Update all project invoice logs and drawdown trackers.

Required skills & experience 

• Excellent communication skills (both verbal/written) with an ability to liaise effectively at all levels.
• Experience in the preparation and editing of presentations and associated documents.
• Experience of reviewing budgets and identifying variances.
• Excellent organisational and administrative skills.
• Excellent attention to detail, flexible, adaptable and prepared to be ‘hands on’.
• Ability to draft clear and focused letters and reports.
• Experience of SharePoint and IFS (Preferable)
• Strong understanding of financial administration
• Knowledge of office and administrative procedures and processes.
• Experience of producing effective minutes and agendas.

We operate as an equal opportunities employer.