Careers at Ballymore

Property Coordinator

  • Department
  • Location
  • Job type
  • Estate Management
  • East London
  • Permanent

Job Description

Key responsibilities

  • Prioritise work to ensure that deadlines and targets are met within the appropriate time scales.
  • Deal with telephone enquiries on behalf of the Property Management team as necessary and any associated follow up.
  • Deal with written and email correspondence related to the property management function.
  • Plan and organise diaries and book meetings as required.
  • Inform attendees of forthcoming meetings and prepare agendas as necessary.
  • Maintain filing systems both electronic & paper and to ensure that Head of Property’s office always runs efficiently.
  • Assist with property management activities and reporting including compliance data review, lease summaries, management framework agreements, infringement tracking etc.
  • Assist in the production of reports and tracking documents relating to service charge budgeting.
  • Assist in the compilation and maintenance of the landlord liabilities registers.
  • Verbal and written communication and consultation with residents and leaseholders as and when required.
  • To centrally track delivery and KPIs related to the property management function including lease statuses, service charge budgeting/demands/certified accounts, service charge credit control, landlord liabilities registers, operational issues, staffing/recruitment status etc.
  • To pro-actively solve problems and recommend changes to make improvements.

Skills and experience

  • In addition to relevant experience and secretarial and administrative knowledge, you’ll need to show evidence of the following:
  • Exceptional written and oral communication skills
  • Excellent word processing and IT skills, including knowledge of a range of software packages
  • The ability to work under pressure and to tight deadlines
  • Excellent coordination and administration skills
  • Experience of working in a project/property environment
  • The ability to research, digest, analyse and present material clearly and concisely
  • Flexibility and adaptability to manage a range of different tasks to meet deadlines
  • Discretion and an understanding of confidentiality issues.

Personal Information