Personal Assistant

Job Description

Personal Assistant (Planning & Development) 

Hours of work: 40 per week, 08:30am - 17:30pm Monday to Friday

Location of role: Head Office, Canary Wharf (5 days on-site)

Contract: Permanent

Salary: Competitive, to be discussed during application process

A little bit about us..

Ballymore is a developer with vast and varied experience, acknowledged as pioneers of some of Europe’s largest regeneration projects. Today, after 40 years in business, we are one of the UK and Ireland's most innovative and dynamic property developers, having completed more than 20,000 homes in the UK, and 15,000 built in Ireland. Our residential portfolio pipeline give us the capacity to add a further 15,000 homes to meet future demand, and we’re adding to our commercial, retail and leisure portfolio, with around 5 million sq ft of commercial space in our planning pipeline.

We’re powered by our people - it’s what makes Ballymore, Ballymore. This ethos is only possible because of our people, who work as one team to constantly and consistently deliver developments to which we are proud to put our name. These qualities are at the heart of the company and that’s what makes partners, clients, occupiers and investors want to do business with us time and again.

About the role..

A pivotal role providing a high level of personal assistance to the Managing Director, Development (MD, D) in a fast-paced environment. In role, the successful candidate would: 

• Plan and organise diaries to make efficient use of time.
• Deal with telephone enquiries on behalf of the MD, D as necessary and any associated follow up.
• Deal with email correspondence and replies of MD, D, as necessary, keeping them updated with current issues.
• Assist with conference schedules, day to day travel planning and arrangements, ticket and hotel bookings.
• Liaise with conference organisers and provide profile statements, presentations and photos.
• Assist with the production and updating of reports and presentations for the MD, D as directed.
• Regular liaison with both internal and external stakeholders at all levels, inclusive of JV partners, local and national government
• Support with office related tasks including photocopying, printing, binding, and post.
• Meet and greet visitors at all levels of seniority
• Inform attendees of forthcoming meetings and prepare agendas as necessary, completing minutes where required
• Manage expense claims and maintain accurate financial records 

Must have skills..

• Excellent communication skills (both verbal/written) achieved whilst supporting a senior level team.
• Confident communication with external stakeholders, including with JV partners, local government and national government.
• Experience in the preparation and editing of board papers and associated documents.
• Experience of reviewing budgets and identifying variances.
• Excellent interpersonal skills to be able to liaise effectively at all levels, internal and external parties.
• Excellent organisational and administrative skills.
• Knowledge of utilising AI tools
• Excellent attention to detail, flexible, adaptable and prepared to be ‘hands on’.
• Experience of producing effective minutes and agendas.

If you feel like this could be the role for you, apply today. 

Ballymore operates as an equal opportunities employer.