People Administrator

Job Description

People Administrator - Permanent, Canary Wharf

Hours: 40 per week, 08.30am - 17.30pm Monday to Friday

Duties & Responsibilities 

Supporting the People Team to deliver a professional and proactive People service across the UK companies.  The roles key responsibilities include administering full employee-lifecycle administration processes including onboarding and offboarding, transfers, benefits, payroll and recruitment administration. To be successful, you must enjoy working in a collaborative and changing environment. 

• Act as the first point of contact through the management of the team’s group People mailbox on a daily basis, as well as taking action on all people-related queries from the business.
• Support the Talent Manager with the recruitment process (Advertising, shortlisting candidates and booking interviews)
• Owning the onboarding of new starters to ensure an excellent candidate journey from offer to first day.  This includes preparing all employment contracts and offer packs, issuing and managing the return of the appropriate forms through to induction.
• Carrying out new starter employment checks through pre-employment medicals, referencing and backgrounds verification working alongside Ballymore’s screening provider.
• Prepare all resignation acknowledgement and exit letters, coordinating exit interviews, off-boarding employees from all HR systems.
• Working alongside the payroll team, internal and external, to ensure smooth administration of the payroll processes.  Updating payroll trackers and/or the payroll bureau portal.
• Producing weekly, monthly, and annual MI data utilising the People Team trackers and HRIS.
• Management of absence leave including sickness, family, and other leave, working with managers to ensure that HRIS is up to date and that all paperwork is completed in a timely manner.
• Support the Talent Manager with the organisation of the group induction programme.
• Maintaining the HRISs to ensure that we hold accurate and up to date information on employees ranging from personal information through to reward and benefits data.

Skills & Experience 

• Excellent communication skills, both written and verbally, with confidence to communicate with all stakeholders across the business.
• An empathetic approach – this role partners our people, and we should put them at the forefront when working through people-related matters.
• Exceptional Microsoft Office skills, particularly Excel, with demonstrable experience in preparing MI reporting and presenting people analytics.
• Exceptional attention to detail and accuracy.
• Experience working in fast-paced, agile, and changing environment.
• A developing knowledge of legislation and the practical application of the law in terms of policies in a commercial environment.
• A developing understanding of HR practices, procedures, and strong technical skills, particularly in relation to employment law and policy development.
• Strong problem-solving skills with a passion for dealing with open-ended, even ambiguous challenges.
• Strong problem-solving skills with a passion for dealing with open-ended, even ambiguous challenges.
• Highly organised, flexible team player with excellent prioritisation, strong follow-up skills and an eye for detail.