Ballymore
Search
Careers at Ballymore

Office Facilities Assistant

  • Department
  • Location
  • Job type
  • Facilities
  • East London
  • Full-Time

Job Description

​​​​​Office Facilities Assistant - Permanent, Canary Wharf

Hours: 40 per week, 08.30am - 17.30pm Monday to Friday

Duties & Responsibilities

  • Support the Office Manager with being first point of contact for the 3rd floor.

  • Provide daily facilities support for the 3rd floor kitchen, toilets, meeting rooms and general office environment. This includes checking milk stock and reporting blockages of toilets. 

  • Provide daily checks to photocopiers and such equipment is working, stocked with paper and ink.

  • Point of contact for weekly checks carried out in the office by external contractors.

  • Ensure kitchen facilities are maintained hygienically and food is disposed of on a timely basis.

  • Maintain an inventory to ensure stock levels are maintained at an appropriate level for toilet, kitchen, and stationery supplies.

  • Point of contact for urgent room bookings.

  • On occasions take messages for colleagues, greet guests to the office and deliveries.

  • Collect post and parcels from Ballymore reception team, distribute to 3rd Floor and where necessary scan and email to responsible person.

  • Support large mail outs to ensure the process runs smoothly and stock and equipment is ready.

  • Work with the baml. accounts payable team to ensure invoices are paid on time.

  • Maintain and provide security passes to the 3rd floor, as required.

  • Support staff engagements organised in the office.

  • Support the office layout, maintaining the office condition and regular maintenance and identify repairs as and when they arise.

  • Ad-hoc support to wider baml. Head Office teams.

Skills & Experience 

  • Experience of hands-on facilities management.

  • Work on own initiative and effectively with a wide range of colleagues, associates and contractors.

  • Experience in the preparation of ordering items in a cost-effective manner.

  • Organisational, communication, multi-tasking and interpersonal skills are essential.

  • Be proficient in Microsoft Office programs such as Outlook/Emails, Word, Excel, Powerpoint and be able to navigate the internet.

  • Able to prioritise a busy workload whilst maintaining a friendly working environment.

  • Proactive and reactive attitude to resolve issues at the earliest opportunity.

We operate as an equal opportunities employer.

Personal Information