New Business Setup & System Manager

Job Description

New Business Setup & System Manager - Permanent, Canary Wharf

Hours: 40 per week, Monday to Friday

The New Business Setup & System Manager will take ownership of the setup of new developments within the property accounting system and ensure the ongoing integrity, consistency, and performance of the system.

The role will lead on system-related activities, including setup, issue resolution, and improvements, while supporting business growth through efficient onboarding of new developments and contributing to system enhancement initiatives, including the Propman re-setup and potential migration to Qube.

Responsibilities include, but not limited to:

• Lead the end-to-end setup of new developments within the accounting system
• Configure estates, blocks, schedules, units, and notional structures
• Ensure alignment with leases, budgets, and reporting requirements
• Validate accuracy and completeness of data prior to go-live
• Work closely with Property and Finance teams during mobilisation
• Take overall responsibility for the property accounting system (e.g. Propman / Qube)
• Maintain data integrity, structure, and consistency across all developments
• Ensure correct use of chart of accounts, schedules, and coding frameworks
• Implement and maintain system standards, controls, and best practices
• Investigate system discrepancies, data issues, and reporting inconsistencies
• Identify root causes and implement corrective actions
• Track and manage system issues with external system providers
• Provide technical support and guidance to Finance and Property teams
• Lead or support system improvement initiatives and enhancements
• Contribute to system reconfiguration, reset, or migration projects
• Identify opportunities to streamline processes and improve efficiency
• Support development of automated reporting and system-driven solutions
• Ensure timely and accurate onboarding of new developments
• Develop scalable setup processes and templates
• Support mobilisation of new clients and developments
• Assist with reconciliations, data reviews, and clean-up activities

The successful candidate will:

• Have strong experience with property accounting systems (e.g. Propman, Qube, or similar)
• Hold a good understanding of leases, service charge accounting and development structures
• Experience in system setup, configuration, or data management
• Strong analytical and problem-solving skills
• High attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Experience in system migration or implementation projects

Next steps: 

If the role is of interest, please submit your CV for review - one of the team will then be in touch to discuss. 

As part of the interview process you will be expected to prepare a PowerPoint on system intermigration planning and delivery.

We operate as an equal opportunities employer.