Team Administrator

Job Description

We're now recruiting for a Team Administrator to join us at Head Office.

What you should know

Ballymore is a family owned business, with over 40 years in establishment – we are remarked as an innovative and dynamic property developer citing over 80 awards. At present, we're managing 11,000 homes across 12 luxury residential developments in London and are in search of a Team Administrator to work in the Health & Safety department to join us at Head Office in contributing to our vision. 

Important to note

Hours: 8:30 - 17:30 

Shift Pattern: Monday to Friday

Location: E14, Canary Wharf

Salary per annum: £35,000

Contract: 40 hpw/permanent 

What you'll do 

The Team Administrator will act as the primary resource for daily tasks and routine inquiries. This role requires a proactive approach to daily responsibilities, with the flexibility to handle tasks of varying complexity. The successful candidate will work with multiple internal and external stakeholders, demonstrating strong relationship-building skills and a high level of corporate communication proficiency. Assisting the Health & Safety team in the delivery of the Safety Program including:

• Planning and coordinating meetings to ensure effective communication and collaboration.
• Facilitating the delivery of a comprehensive dashboard view of status and risk across the portfolio by maintaining a suite of central tracking documents, including:

1. Compliance tracker
2. Fire safety tracker
3. Site inspection/audit checklist
4. Training tracker
5. Accident, incident, and near miss tracker

• Ensuring the maintenance of statutory documentation in accordance with the Building Safety Act (2022).
• Facilitating the scheduling of training courses in accordance with the established program.
• Monitoring and centrally tracking training and compliance across the entire portfolio to ensure adherence to health and safety standards in line with the Building Safety Act (2022)

Daily Duties

• Coordinating meetings, ensuring agendas are followed, and confirming the attendance of relevant stakeholders in accordance with project timelines.
• Responding to calls and emails and maintaining communication with suppliers and stakeholders.
• Identifying and prioritising urgent emails that require immediate responses or actions.
• Maintaining an organised approach to daily tasks to ensure all deadlines are met.
• Participating in meetings, documenting action points, and preparing minutes.
• Creating and preparing documents and presentations.
• Conducting research and compiling comparative data.
• Managing and reviewing electronic filing systems.
• Procuring and ordering equipment for the team.

• Processing expense reports.

  *A full job description will be provided upon shortlisting. 

What you'll need to be successful 

• Proficient in utilising MS Office for health and safety documentation and reporting.
   
• Experience in the property sector (advantageous) 
   
• Capable of exercising discretion and maturity in all aspects of health and safety responsibilities.
   
• Exemplary communication and people management skills, essential for promoting a safe and compliant work environment.

What now?

Very simply - Apply!

Do not hesitate to apply online today or send across your CV directly into our email inbox. Our inbox is monitored hourly, and so we will aim to respond back to you within 24 hours via this platform. All questions with regards to the role are welcome!

Email Address: talent@ballymoream.com

*Updates on applications made via our job boards will be provided over a 1–2-week period from the date of submission.

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