Facilities Coordinator

Job Description

We're now recruiting for a Facilities Coordinator to join us at our development, New Providence Wharf!

What you should know

Ballymore is a family-owned business, with over 40 years in establishment - we are remarked as an innovative and dynamic property developer citing over 80 awards in recent years. At present, we're managing 11,000 homes across 12 luxury residential developments in London and are in search of a Facilities Coordinator to join us at New Providence Wharf in contributing to our vision. 

This is a fantastic opportunity for a property service enthusiast to progress their career in either customer service, facilities or operational-based roles.

Important to note

Hours: 08:30 - 17:30

Shift Pattern: Monday to Friday

Location: E14, Blackwall

Salary per annum: £30,000 to £35,000 dependant on skills & experience 

Contract: 40 hpw/permanent

What you'll be doing

• Reporting into the Facilities Manager (FM) to ensure the smooth running of the estate and the delivery of excellent customer service to residents and commercial tenants.

• Day-to-Day administrative record-filing for all compliance paperwork.

• Coordinating with staff, consultants and external contractors operating on the development.

• Engaging resource from the estate management team as required to deliver facilities services.

• Update, amend, maintain & manage the information for developments Facilities & Compliance paperwork.

• Coordination of contractors, consultants and service partners on site in line with the centrally defined contract mechanisms in the Facilities Manager absence.

• E-mail correspondence & communication on behalf of FM department on site.

• Maintain Insurance correspondence, records & tracker information at all times.

• Produce new templates / improve on old ones as requested by the Facilities Manager.

• Local auditing of infrastructure and building services including fire and security systems, water hygiene, vertical transport, utilities and critical plant in line with the compliance tracker / PPM calendar.

• Monitor health, safety & compliance activities across the estate in accordance with the

• To assist in the mobilisation, delivery and coordination of project works on site.

• To provide facilities-related advice and support to the estate management team.

Please note: a full job description will be provided once shortlisted for the role.

What you'll need to be successful

• Experience working in facilities or estate management for a minimum of 3 years (Essential)

• Experience in the management of external suppliers, contractors and consultants covering a range of services (Essential)

• Experience of the management and coordination of health, safety and welfare 

• Familiarity with facilities documentation including O&M manuals, drawings, engineer reports, compliance certificates and PPM planners 

• Communicate verbally in a clear, concise and business-like manner.

What now?

Very simply - Apply!

Do not hesitate to apply online today.

*Updates on applications made via our job boards will be provided over a 1–2-week period from the date of submission.

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