Careers at Ballymore

Senior Client Accountant

  • Department
  • Location
  • Job type
  • Finance
  • East London
  • Permanent

Job Description

Full-time permanent position - Monday-Friday 8:30am-5:30pm

Duties & Responsibilities

• Ensure the timely production of certified service charge accounts 

• Provide up to date financial information to property managers and leaseholders 

• Maintain up to date and accurate financial records • Assist with the entering of annual budgets and the raising of service charge demands to lessees, assisting in the collection of such service charges and other monies as may be payable under the lease, and in the reporting of arrears thereafter. 

• Review ground rent demands raised on lessees, and in the collection of such ground rent and other monies as may be payable under the lease, and ensuring that ground rent returns are made to Freehold clients in an accurate and timely manner 

• To review, monitor and control all outgoings from the client bank accounts and to ensure that payments are properly authorized and paid where funds are available

Preparation of annual service charge accounts in accordance with best practice and liaising with the auditors and ensuring final accounts are reconciled to the accounting records 

• Preparation of interim service charge accounts as required • Preparation of the apportionment of final expenditure between lessees (in accordance with the terms of the lease) compared to service charges demanded on account, showing the balancing charges or credits due to each lessee and the calculation of landlord voids

• Prepare voids schedules and forecasts for freehold clients on a monthly or an ad – hoc basis. Undertaking financial reviews of new blocks as part of the on-board process 

• Prepare monthly VAT reports and summaries for forward transmission to the group client accounts team

• Posting any adjustments required, closing down year ends on the system and uploading balancing charges or credits to the lessees or landlords’ ledger accounts

• To ensure that accounting records are transparent and to manage any lessee or other requests to inspect the accounting records

• Prepare weekly and monthly management summary reports as required to key stakeholders outside of the department

• Ensure that monthly ground rent summaries for clients are accurate and prepared on time and that payments can be supported by accurate records

• Preparation of accurate quarterly reports (with accruals and prepayments) on actual vs budgeted expenditure and explaining the accounts to property managers and other interested stakeholders

• If required, liaison with the residents at the time of presenting new budgets, including presentations to any RA’s. This may involve travelling between developments and some out of hours meetings as directed by the PM

• Helping to manage all key external relationships for the department

• Ensuring that the accounting systems in place are used to their full potential and that internal controls are robustly maintained

• Assist with the reviewing of accounting systems generally including on-site recording and handling of receipts

• Ensuring any client/leaseholder enquiries are dealt with in a timely, helpful and professional manner

• Preparing plans for the budgeting cycles, to ensure timely delivery of activities. Reporting progress against plan on a weekly basis and highlighting any likelihood of missed service levels

• Assisting with the internal audit of client procedures and monies

• Ensuring client money regulations are strictly adhered to and that robust controls are in place to ensure compliance with those regulations • Carrying internal audits of accounting procedures and systems including resort procedures to ensure adequate controls are in place for service charge monies 

Skills, Experience & Qualifications 

• Must be qualified ACA, ACCA or MAAT

• Good experience of service charge reporting gained either in practice or in the finance department of a Residential Managing Agent 

• Experience in managing junior accountants and with an interest in their development 

• Advanced Excel skills 

• Knowledge of PROPMAN is an advantage

• Expected to demonstrate professionalism and an appreciation of client accounting compliance requirements 

Personal Information